{"id":227,"date":"2021-07-08T12:05:43","date_gmt":"2021-07-08T12:05:43","guid":{"rendered":"https:\/\/learnfromnotes.com\/?p=227"},"modified":"2021-07-08T12:08:56","modified_gmt":"2021-07-08T12:08:56","slug":"getting-things-done-david-allen","status":"publish","type":"post","link":"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/","title":{"rendered":"Getting things done &#8211; David Allen"},"content":{"rendered":"\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_45_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"ez-toc-toggle-icon-1\"><label for=\"item-6412ac1d0d15b\" aria-label=\"Table of Content\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;direction:ltr;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/label><input  type=\"checkbox\" id=\"item-6412ac1d0d15b\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Main_idea\" title=\"Main idea\">Main idea<\/a><ul class='ez-toc-list-level-2'><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Problem_Unresolved_stuff\" title=\"Problem: Unresolved stuff\">Problem: Unresolved stuff<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Requirements_for_productivity_system\" title=\"Requirements for productivity system\">Requirements for productivity system<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#6-level_hierarchy\" title=\"6-level hierarchy\">6-level hierarchy<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Horizontal_action_management\" title=\"Horizontal action management\">Horizontal action management<\/a><ul class='ez-toc-list-level-2'><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Capture\" title=\"Capture\">Capture<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Clarify\" title=\"Clarify\">Clarify<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Organize\" title=\"Organize\">Organize<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Reflect\" title=\"Reflect\">Reflect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Engage\" title=\"Engage\">Engage<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Vertical_action_management\" title=\"Vertical action management\">Vertical action management<\/a><ul class='ez-toc-list-level-2'><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#The_natural_planning_model\" title=\"The natural planning model\">The natural planning model<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/#Lack_clarity_Go_back_to_the_previous_step_in_the_natural_planning_model\" title=\"Lack clarity? Go back to the previous step in the natural planning model\">Lack clarity? Go back to the previous step in the natural planning model<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"Main_idea\"><\/span>Main idea<span class=\"ez-toc-section-end\"><\/span><\/h1>\n\n\n\n<ul><li>Your mind is for having ideas. Not for holding them<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Problem_Unresolved_stuff\"><\/span>Problem: Unresolved stuff<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>We have an endless amount of incoming tasks, and many end up as <strong>unresolved stuff<\/strong>:<ul><li>&#8220;Open loops&#8221;<\/li><li>Unfinished things<\/li><li>Committed to finish<\/li><li>Things you want different<\/li><\/ul><\/li><li>Your mind thinks it needs to do all <strong>unresolved stuff<\/strong> at once! (so it gets stressed)<\/li><li>Our to-do lists are often just lists of <strong>unresolved stuff<\/strong><\/li><li>We think about all the <strong>unresolved stuff<\/strong> at times where we can&#8217;t take action on it<ul><li>E.g. thinking about buying new batteries for a light torch, but you are not near a store<\/li><li>We can&#8217;t focus properly on the things we are doing, when other things fill our limited short term memory<ul><li>We need to handle this, before we can manage to think about the big picture of our lives<\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Requirements_for_productivity_system\"><\/span>Requirements for productivity system<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Manage actions: What we do with our time &amp; ressources<\/li><li>Horizontal action management: Scan across projects<\/li><li>Vertical action management: Project planning<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"6-level_hierarchy\"><\/span>6-level hierarchy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Purpose &amp; principles (why you do stuff)<\/li><li>Vision<\/li><li>Goals<\/li><li>Areas of focus &amp; responsibility<\/li><li>Projects<\/li><li>Actions<\/li><\/ul>\n\n\n\n<h1><span class=\"ez-toc-section\" id=\"Horizontal_action_management\"><\/span>Horizontal action management<span class=\"ez-toc-section-end\"><\/span><\/h1>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Capture\"><\/span>Capture<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>3 success criteria:<ol><li>Capture 100% of everything<ul><li>Big &amp; small<\/li><li>Personal &amp; professional<\/li><li>Urgent &amp; nonurgent<\/li><\/ul><\/li><li>As few capturing locations, while still having enough<\/li><li>Empty regularly<\/li><\/ol><\/li><li>Mind sweep with a trigger list<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Clarify\"><\/span>Clarify<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.us-west-2.amazonaws.com\/secure.notion-static.com\/c818592c-8e38-4e9c-bfdb-6225dda6e6fc\/Untitled.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=AKIAT73L2G45O3KS52Y5%2F20210708%2Fus-west-2%2Fs3%2Faws4_request&amp;X-Amz-Date=20210708T120319Z&amp;X-Amz-Expires=86400&amp;X-Amz-Signature=09083f80ccef5186dc0f9c10e6f92e5a1a5943949a16d193acea39855533ae89&amp;X-Amz-SignedHeaders=host&amp;response-content-disposition=filename%20%3D%22Untitled.png%22\" alt=\"\"\/><\/figure>\n\n\n\n<ul><li>Process<ul><li>Start at the top and take one at a time (don&#8217;t skip any!)<\/li><li>For each, determine:<ul><li>Desired outcome<\/li><li>Next physical action<ul><li>Seem less daunting<\/li><li>Being able to bundle tasks that are similar in context<\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Organize\"><\/span>Organize<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.us-west-2.amazonaws.com\/secure.notion-static.com\/a35e4c24-80f6-4770-b65c-76e3763fbb5f\/Untitled.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=AKIAT73L2G45O3KS52Y5%2F20210708%2Fus-west-2%2Fs3%2Faws4_request&amp;X-Amz-Date=20210708T120345Z&amp;X-Amz-Expires=86400&amp;X-Amz-Signature=4b88dceb68f5c2acb42da2ff28775d740032396f37b385e0fad549dff6524260&amp;X-Amz-SignedHeaders=host&amp;response-content-disposition=filename%20%3D%22Untitled.png%22\" alt=\"\"\/><\/figure>\n\n\n\n<ul><li>Actionable<ul><li>Calendar: Time-specific actions<ul><li>Don&#8217;t make your calendar into a To-do list!<ul><li>We always get new input &amp; changes in priorities<\/li><li>Having to move around things that didn&#8217;t get done<\/li><li>Dilutes the focus on what ACTUALLY has to be done that day!<\/li><\/ul><\/li><\/ul><\/li><li>Next-actions list<ul><li>Make separate lists for different contexts<ul><li>E.g. at computer, in the city, on the phone, etc.<\/li><\/ul><\/li><\/ul><\/li><li>Waiting for list (delegations)<\/li><li>Project list<\/li><\/ul><\/li><li>Non-actionable<ul><li>Trash<\/li><li>Incubation<ul><li>Someday\/maybe projects you review regularly<\/li><\/ul><\/li><li>Reference material<\/li><\/ul><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Reflect\"><\/span>Reflect<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Have weekly review, so your mind don&#8217;t have to hold the information<ul><li>Look through project list that contains all moving parts of your life (also the subprojects, if they are moving)<ul><li>Works the best when you capture everything<\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Engage\"><\/span>Engage<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Choosing what to work on:<ul><li>Four-criteria model<ul><li>Context: What do you have available in your environment?<\/li><li>Time available<\/li><li>Energy available<\/li><li>Priority: Given the other 3, which tasks have the highest payoff?<\/li><\/ul><\/li><li>3 operating principles<ul><li>Plan work<\/li><li>Do the planned work<\/li><li>Do things that come up<\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<h1><span class=\"ez-toc-section\" id=\"Vertical_action_management\"><\/span>Vertical action management<span class=\"ez-toc-section-end\"><\/span><\/h1>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"The_natural_planning_model\"><\/span>The natural planning model<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Define purpose (Why)<ul><li>What are your motives\/intentions?<ul><li>Can be used as decision-making criteria<\/li><li>Helps find new ways of achieving the same thing<\/li><\/ul><\/li><\/ul><\/li><li>Envision outcome (What)<ul><li>The reticular activating system: You envision the outcomes you&#8217;re after, and your brain will show the way!<\/li><\/ul><\/li><li>Brainstorm (How)<ul><li>Mind mapping<ul><li>Don&#8217;t judge<\/li><li>Quantity over quality<\/li><li>Don&#8217;t analyze or organize<\/li><\/ul><\/li><\/ul><\/li><li>Organize (According to component structure, priority &amp; sequence of events)<\/li><li>Identify next actions<ul><li>One for each part of a project that be moved<\/li><\/ul><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Lack_clarity_Go_back_to_the_previous_step_in_the_natural_planning_model\"><\/span>Lack clarity? Go back to the previous step in the natural planning model<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>Define purpose, envision outcome, brainstorm, organize, identify next actions<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Main idea Your mind is for having ideas. Not for holding them Problem: Unresolved stuff We have an endless amount of incoming tasks, and many end up as unresolved stuff: &#8220;Open loops&#8221; Unfinished things Committed to finish Things you want different Your mind thinks it needs to do all unresolved stuff at once! (so it [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":228,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false},"categories":[1],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Getting things done - David Allen - Learn From Notes<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/learnfromnotes.com\/getting-things-done-david-allen\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Getting things done - David Allen - Learn From Notes\" \/>\n<meta property=\"og:description\" content=\"Main idea Your mind is for having ideas. 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